Terms and Conditions
The Creation Station
Activity Booking Terms and Conditions
Thank you for choosing The Creation Station. We are looking forward to helping you or your child explore, create and have fun. These terms apply when you book a class, club, course, holiday activity, camp, workshop or other creative activity provided under The Creation Station brand. We know terms and conditions are not the most exciting part of booking an activity, but they help everyone understand what to expect. Please read them before completing your booking. By making a booking, you agree to these terms.-
Who you are booking with
Questions about your booking should be sent to your local Provider using the details in your booking confirmation. Concerns that have not been resolved locally can be sent to: enquiries@thecreationstation.co.uk When these terms ask you to contact us “in writing”, this includes email or a message sent through our booking system.
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Making a booking
- be at least 18 years old;
- be authorised to make the booking for the child;
- provide complete and accurate information;
- have permission to accept these terms; and
- make sure relevant parents, carers and authorised collectors understand the arrangements.
- the activity;
- the date, time and venue;
- the age range;
- whether a parent or carer must stay;
- the price and payment arrangements; and
- anything your child/you need to bring or wear.
- the activity is full;
- the child does not meet the stated age requirements;
- payment has not been received;
- important medical, support or safeguarding information has not been provided; or
- we cannot safely provide the support the child requires.
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Activity-specific terms
- Arty Parties;
- school activities;
- holiday camps;
- childcare services;
- commissioned events; and
- activities delivered with a venue or partner.
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Prices and payment
Payment should be made:
- through our approved booking system;
- using another method shown on the booking page; or
- directly to the Provider where this has been agreed.
- sending payment to the correct Provider;
- using the requested payment reference; and
- allowing enough time for the payment to arrive.
- must be used before payment is completed;
- only apply to the activities stated;
- cannot be exchanged for cash;
- cannot normally be combined; and
- may be changed or withdrawn for future bookings.
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Credits and pay-in-advance bookings
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Monthly and recurring payments
Unless different conditions are shown before you join, a recurring plan:
- renews automatically each payment period;
- may be cancelled with 30 days’ notice;
- remains payable during the notice period; and
- allows your child to attend sessions covered by the paid notice period.
- What to expect from a creative activity
- a particular artistic result;
- completion of a particular item;
- a specific level of skill or educational progress;
- a particular developmental or wellbeing outcome; or
- that an attendee’s creation will look exactly like an example.
7a. Parents/carers are responsible for ensuring their child is safely handed over to an authorised Creation Station team member and signed into the session. Children must not be left unattended at the venue unless an independent arrival arrangement has been expressly agreed in advance.
- Changes to an activity
- the Activity Leader;
- the materials;
- the room or activity space;
- the timetable;
- the order of activities; or
- the creative project.
- alternative activity;
- account credit; or
- refund for the affected activity.
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Activity Leaders
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Activities where parents and carers stay
- the accompanying adult remains responsible for supervising the child;
- the child must not be left unattended unless this has been expressly agreed;
- reasonable safety and venue instructions must be followed; and
- responsibility for the child does not transfer to the Provider.
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Activities where children stay without a parent
- the child arrives during the agreed arrival period;
- the child is signed in or formally handed over; and
- a member of our team accepts responsibility for them.
- is signed out;
- is handed to an authorised collector; or
- leaves under an agreed independent travel arrangement.
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Attendance
A refund will not normally be provided for:
- arriving late;
- leaving early;
- missing a session;
- family holidays;
- other appointments or commitments; or
- choosing not to attend when the activity is running as planned.
- Tell us what your child needs
- health;
- safety;
- wellbeing;
- participation;
- behaviour support;
- dietary needs;
- medical care; or
- collection arrangements.
- medical conditions;
- allergies and intolerances;
- prescribed medication;
- disabilities;
- special educational or additional needs;
- communication and sensory needs;
- emotional or behavioural needs;
- toileting or personal care;
- serious previous incidents; and
- safeguarding or family circumstances relevant to safe care or collection.
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Inclusion and additional needs
- requires one-to-one support;
- has significant medical, communication, behavioural or personal-care needs;
- may need an adjustment to the environment or activity; or
- requires an individual support plan or risk assessment.
We may need to:
- request further information;
- agree a support or healthcare plan;
- adapt the activity;
- arrange additional staffing;
- ask a parent or support worker to stay in line with our policy;
- suggest a more suitable activity; or
- delay attendance while suitable arrangements are made.
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Health and illness
- they are too unwell to take part comfortably;
- they need care that has not been agreed;
- their attendance may create a significant infection risk; or
- public health guidance says they should remain at home.
- provide appropriate first aid;
- move them away from the main group where reasonably possible;
- contact a parent, carer or emergency contact; and
- ask for the child to be collected promptly.
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First aid, medication and emergencies
- this has been agreed in advance;
- the required information and consent have been provided;
- the medication is prescribed for the child where applicable;
- it is in its original packaging;
- it is clearly labelled with the child’s name and instructions; and
- it is within its expiry date.
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Food, drinks and allergies
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Clothing, materials and belongings
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Venues and keeping everyone safe
- reasonable instructions from the Activity Leader;
- health and safety requirements;
- safeguarding arrangements;
- fire and evacuation procedures; and
- the rules of the venue.
- creates a safety or safeguarding concern;
- refuses to follow reasonable instructions;
- behaves abusively or threateningly;
- appears unable to supervise a child safely; or
- seriously breaches a venue rule.
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Positive and respectful behaviour
We do not accept:
- bullying;
- discrimination;
- harassment;
- threatening or abusive behaviour;
- deliberate damage;
- persistent, serious disruption; or
- behaviour that places anyone at risk.
- support and redirect the individual;
- explain what is expected;
- consider whether an adjustment may help;
- record significant incidents; and
- discuss ongoing concerns with a parent or carer.
- behaviour creates a serious or immediate risk;
- serious violence, abuse or deliberate damage occurs;
- reasonable support has not been successful;
- an individual behaves abusively or threateningly; or
- continuing the booking would create an unreasonable risk.
- Arrival and collection
- identification;
- a collection password; or
- confirmation from a parent or legal guardian.
- is not authorised;
- cannot provide the required identification;
- presents a safeguarding concern; or
- is not in a suitable condition to care for the child safely.
- any minimum age requirement is met;
- written parental permission has been provided; and
- the Provider has agreed to the arrangement.
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Late collection
- the parent or carer;
- authorised collectors; and
- emergency contacts.
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Safeguarding
- safeguarding concerns;
- disclosures;
- accidents and injuries;
- significant behavioural incidents;
- collection concerns; and
- concerning adult behaviour.
- the school or venue;
- local authorities;
- children’s social care;
- safeguarding partners;
- healthcare professionals;
- emergency services; or
- the police.
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Photography and filming
- photographs connected with the child’s artwork or activity;
- images shared privately with participating families;
- local Creation Station publicity;
- national Creation Station publicity;
- social media;
- printed materials; and
- approved press or partner campaigns.
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Personal information and privacy
- the local Provider;
- The Creation Station Limited;
- our booking and payment providers;
- the relevant school or venue;
- approved service providers; and
- safeguarding or public authorities where appropriate.
- Cancelling your booking
- through the booking system, where this option is available; or
- by contacting the Provider in writing.
Single sessions, workshops and holiday activities
Unless different cancellation terms were shown before you booked:- More than 14 days before the activity: a full refund.
- Between14 days and 48 hours before the activity: a transfer or account credit.
- Less than 48 hours before the activity: no automatic refund or credit.
- Not attending without notice: no automatic refund or credit.
Courses, blocks and termly clubs
Before a course begins, the cancellation arrangements above will apply unless different terms were shown when you booked. Once a course has begun:- refunds or credits are not normally provided for individual missed sessions;
- you may ask to withdraw from the remaining course;
- we will consider whether the place can be filled; and
- any refund will consider the unused sessions, costs already incurred and losses that could not reasonably be avoided.
Recurring plans can be cancelled in line with section 6. Refunds are not normally provided for sessions a child chooses not to attend during the notice period.
Transfers and credits
Transfers and credits:
- are subject to availability;
- must normally be used with the same Provider;
- cannot be exchanged for cash;
- may be limited to a similar activity; and
- must be used before their expiry date.
We understand that unexpected things happen. The Provider may offer a transfer, credit or refund in exceptional circumstances, including serious or prolonged illness. Supporting information may reasonably be requested.
Your legal rights
Nothing in these terms takes away your statutory rights. Activities provided on a specific date or during a specific period may not include the usual 14-day cancellation period that applies to some online purchases. Where a statutory cooling-off period does apply, we will explain how it works before the service begins.
- When we need to cancel
- insufficient bookings;
- Activity Leader illness or unavailability;
- venue or school closure;
- severe weather;
- equipment or utility failure;
- safeguarding or safety concerns;
- public health requirements; or
- another circumstance that makes the activity unsafe or impractical.
Where we cancel, we will offer an appropriate:
- replacement session;
- transfer;
- account credit; or
- refund for the activity that was not provided.
- Weather and circumstances outside our control
- extreme weather;
- widespread transport disruption;
- fire or flood;
- serious utility failure;
- epidemic or pandemic restrictions;
- government action;
- civil emergency; or
- an unexpected venue closure.
- Ending a booking
- payment remains overdue;
- essential information has not been provided;
- there is a serious or repeated breach of these terms;
- participation creates an unacceptable safety or safeguarding risk;
- abusive or threatening behaviour occurs; or
- reasonable adjustments cannot make continued participation safe.
- Our responsibility to you
- death or personal injury caused by negligence;
- fraud or fraudulent misrepresentation;
- breach of statutory consumer rights; or
- anything else that cannot legally be excluded.
- Your responsibilities
- providing complete and accurate information;
- ensuring the child is well enough to participate;
- following supervision, arrival and collection arrangements;
- following reasonable safety instructions;
- paying amounts properly due; and
- telling us promptly when anything affecting the booking changes.
please add a clause to our terms and conditions relating to artwork pls across all our classes ty
32. Use of Artwork and Creative Content
During Creation Station activities, participants create their own artwork and creative projects. From time to time, The Creation Station and its franchise partners may photograph or film completed or partially completed artwork for promotional, educational and marketing purposes.
By participating in a Creation Station activity, you agree that photographs or recordings of artwork created during the activity may be used by The Creation Station, its franchise partners and authorised representatives across our websites, social media channels, digital marketing, printed materials, publicity and promotional content.
33. Email Communications and Marketing Preferences
The Creation Station operates through a network of independent Franchise Partners, supported by The Creation Station Head Office.
You may receive communications from both The Creation Station Head Office and your local Creation Station Franchise Partner, including information about bookings, activities, events, offers and newsletters, where you have agreed to receive marketing communications or where otherwise permitted by law.
Marketing preferences and unsubscribe requests are managed separately by Head Office and individual Franchise Partners. Unsubscribing from marketing emails sent by Head Office will not automatically unsubscribe you from marketing emails sent by your local Franchise Partner, and vice versa.
You can unsubscribe from either mailing list at any time using the unsubscribe link provided in the relevant email or by contacting the sender directly.
We will respect your marketing preferences in accordance with applicable data protection legislation.
34. Use of Digital and AI Tools
The Creation Station and its franchise partners may use digital tools, including artificial intelligence (AI) tools, to support the creation, editing, enhancement or adaptation of photographs, artwork and creative content for marketing, educational and promotional purposes.
AI may be used, for example, to enhance an image, remove or change a background, create different artistic styles, develop promotional designs or help create marketing content based on artwork produced during our activities.
Use of an identifiable photograph or video of a participant remains subject to our separate photography and filming consent arrangements.
35. Complaints and concerns
We want every family to have a positive Creation Station experience. Please raise any concern promptly with your local Provider so they have the opportunity to help. A formal complaint should include:
- your name;
- the booking details;
- the child’s name, where relevant;
- what happened;
- when it happened; and
- what you would like us to do.
36. Changes to these terms
We may update these terms for future bookings. The version accepted when you make your booking will normally continue to apply to that booking. We may need to change an existing arrangement where required by law, safeguarding, public health guidance, venue rules or an urgent safety concern. We will explain any significant change and how it affects your booking.
37. A few final legal points
If part of these terms is found to be unlawful or unenforceable, the rest will continue to apply. A delay in enforcing a right does not mean that the right has been given up. A Provider may transfer its rights or responsibilities where this does not reduce your rights or as part of a legitimate business transfer. You may only transfer a booking to another person where the Provider agrees. These terms are governed by the law that applies in the part of the United Kingdom where the Provider operates. Nothing in these terms affects your statutory rights.
38. Accepting these terms
By completing your booking, you confirm that:
- you are authorised to make the booking;
- the information you have supplied is complete and accurate;
- you understand whether a parent or carer needs to stay;
- you have shared relevant medical, allergy, support and collection information;
- you have read these terms and any activity-specific conditions; and
- you agree to follow them.
Competition Terms and Conditions
The Creation Station Competition Terms & Conditions:Eligibility:
- To qualify to enter the competition, you must not be an employee or franchise partner of The Creation Station.
- The competition is limited to residents of the UK.
- To enter the competition, applicants must follow the rules and guidance for entry to qualify for the prize.
- Incomplete entries or those not received by the end of the stated competition date will be disqualified.
- The information on the registration form may be held on a computer and used to contact you in the future. If you would like to be informed of activities, events, and special offers from The Creation Station ONLY, please tick the box on the registration form to join our mailing list. You can also join our mailing list by clicking the ‘Join our Mailing List’ button on our website.
- The prize cannot be substituted for a cash alternative.
- Entries will be judged by The Creation Station when the competition ends. The judge’s decision is final.
- The Creation Station reserves the right to disqualify any applicant if it has reasonable grounds to believe the applicant has breached any of these terms and conditions.
- In the event of any dispute regarding the rules, conduct, or the results of the competition, the decision of The Creation Station shall be final.
- Winning applicants will be contacted by The Creation Station and no correspondence will be entered into.
- The winner's name, answer and images may be published online and in publications after the closing date of the competition.
- The winner may be requested to make themselves available for promotion or publicity for The Creation Station.
- The Creation Station reserves the right to cancel or amend the terms of this competition at any time without prior notice. Any changes will be posted on www.thecreationstation.co.uk.
- Competitions run on other platforms, e.g., Meta, do not in any way associate with or endorse the competition.
- The competition and the terms and conditions of this agreement are governed by English law.
- Information submitted with an entry will be subject to our privacy policy, which can be viewed here.
- By entering the competition, entrants and winner(s) forever and irrevocably agree to indemnify and release The Creation Station and Sony Pictures Home Entertainment and its affiliates from any and all liability in connection with the competitions and any prizing in connection therewith.
- Creation Station is the Promoter of the competition.
- The competition dates will be clearly stated with the year.